Quality and Logistics Coordinator

Quality and Logistics Coordinator

Position Number: 13533
Location: Yallambie, VIC or Miranda, NSW
Salary: $123,561-$142,168 per annum package including 15.4% super
Term: Full time ongoing
Application Close: 27 March 2022

Primary purpose of the role

About Us
This position is assistant to the Clinical Operations Lead in management and coordination of the day-to-day quality management and logistics of the ACDS dosimetric auditing program. You will manage the audit schedules, equipment transfers, and associated enquiries with over 100 radiation oncology facilities throughout Australia and New Zealand. The work entails direct engagement with the customer clinical management teams, providing specialised advice and anticipating their needs regarding the audit service. The role includes the quality manager responsibilities for the ACDS; ensuring currency of SOPs and equipment quality controls, and maintaining version control for documentation in the ACDS quality manual.

The secondary purpose of the role is to perform dosimetry audits for ACDS at radiotherapy facilities as required. The incumbent will liaise with radiotherapy centres across Australia and New Zealand to deliver and promote audit services, and improve and tailor the them as required for clinical requirements.

The position is based in ARPANSA’s office in Miranda, NSW and the role includes travel to perform audits in Australia and New Zealand. The role may require one or two short-term deployments in the Yallambie, Vic office each year.

Key accountabilities:

• The key liaison contact with radiotherapy facilities’ clinical management teams regarding audit scheduling and equipment logistics, providing specialised advice regarding auditing options and solutions suited to the facility’s requirements.
• Advise the Clinical Operations Lead during on audit service reviews and setting priorities for future development of the audit service. Analyse performance and quality metrics, identify and lead quality improvement initiatives to ensure best practice. Provide quarterly quality management reports to Medical Radiation Services Branch executive.
• Manage the day-to day operations and logistics for the auditing service, i.e. audit schedules, resource management, equipment transfers, associated customer enquiries, and KPI progress tracking.
• Responsible for the maintenance of the ACDS quality manual and equipment quality controls; maintaining currency of SOPs, maintaining the ACDS competency matrix, oversight of equipment quality control measurement schedules, and monitoring resources required for the audit program.
• Some staff supervision is required, ensuring that tasks are appropriately prioritised and are completed in a timely manner by staff members.
• Develop and maintain relationships with other internal services in ARPANSA who provide technical and administrative support to the audit program.
• Perform complex dosimetry measurements for the ACDS in radiotherapy clinics. Measurements will include treatment dose assessment using phantoms, beam characterisation and linac output. Perform data analysis and interpret results to produce technical reports of sound scientific basis and clarity, ensuring any recommendations regarding non-optimal outcomes are sensitive to the customer’s clinical needs.
• Liaise with radiotherapy facilities to promote the service. Collaborate with radiotherapy centres to improve the audit services and tailor them to clinical requirements, including abiding by state and federal health department recommendations.
• Represent the ACDS on internal committees, contribute to scientific reports and participate in external conferences and workshops of national and international relevance.

Job specific capabilities

The candidate will be a radiation therapist or medical physicist with experience in radiation dosimetry and be thoroughly familiar with ACDS audit procedures and Australian radiotherapy treatment practice. In-depth understanding of the processes and techniques involved in dose assessment and quality systems in radiotherapy, particularly in areas of existing and emerging technologies being implemented in Australian radiotherapy facilities would be an advantage.

In undertaking this role, you should possess well developed self-management skills including the ability to identify a client’s needs and maintain a high level of service standard. You should be able to operate with a high degree of autonomy and also work cohesively and co-operatively within a team environment, display initiative and be able to exercise soundly based independent judgement in carrying out your functions. The role requires attention to detail and a demonstrated ability to manage multiple tasks and prioritise competing demands in order to meet deadlines. The candidate must have excellent verbal and written scientific communication skills, and demonstrated understanding of quality management systems. The candidate should be proactive with a proven record of developing positive relationships.

You must hold Australian citizenship or possess permanent residency status leading to citizenship and be prepared to travel interstate as required. This position is a designated security assessment position which will require you to successfully undertake and maintain a security clearance. ARPANSA requires all employees to undertake a Baseline Security Clearance as a condition of engagement.

Additional information

For further information, please contact Rhonda Brown via phone 03 9433 2324

To obtain a copy of the position description and find out more about working at ARPANSA, please visit https://www.arpansa.gov.au/about-us/careers.

To apply, please submit your resume, the ARPANSA application cover sheet and a ‘1000-word pitch’ that considers the position overview, job responsibilities, and the selection criteria, to recruitment@arpansa.gov.au.

ARPANSA values workplace diversity and is committed to providing a supportive, inclusive and respectful work environment. We welcome people with diverse skills, experiences, perspectives and backgrounds, and encourage applications from Aboriginal and Torres Strait Islander People, people with disabilities, people that identify as LGBTIQ+, and people from culturally and linguistically diverse backgrounds. Should you require special assistance through any stage of the selection process, please contact the Human Resources team

Apply: recruitment@arpansa.gov.au

Applications Closes: 10 April 2022